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A registration meeting aims to investigate the ownership of a property that someone claims to have acquired, for example, through purchase, gift, or inheritance.
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What is a registration meeting?
A registration meeting can be held to investigate whether you have acquired the property in the manner you claim, even if you cannot present an original acquisition document.
When can a registration meeting be held?
A registration meeting can be held in the following cases:
- When the acquisition document cannot be presented in its original form or is not presented at all because the document has been lost or destroyed.
- When the applicant claims that there is a valid acquisition but is unsure whether an acquisition document has been written.
- When the acquisition document is deficient in any respect that hinders registration.
The provisions regarding registration meetings also apply to those who claim to have acquired a leasehold but cannot apply for registration of leasehold ownership in the usual manner. In such cases, a registration meeting can be held to investigate the leasehold ownership.
Examples of acquisition documents include purchase agreements, gift deeds, wills, or property division documents.
Examples of situations that can be resolved through a registration meeting
- The seller's signature on an older acquisition document is not witnessed by two people.
- Witnessing is missing on a property division or inheritance settlement document dated before January 1, 1988.
- In the transfer of multiple properties, the parties have inadvertently omitted one or more properties in the document.
Example of a situation that cannot be resolved through a registration meeting
If permission from authorities is required for the validity of the acquisition and such permission has not been sought or granted, the acquisition is invalid. In such cases, a registration meeting cannot be held.
Application
What should the application contain?
An application for a registration meeting should be in writing. You can either write your own application or use the Swedish Mapping, Cadastral and Land Registration Authority's form:
Application for a registration meeting (in Swedish, pdf, new window).
The application should contain the following:
- Applicant's (and possibly representative's) name and contact information.
- Property designation.
- A statement of what you know about the acquisition and the reason why the acquisition document cannot be presented in its original form or why it is deficient. If there is a copy of the acquisition document or a deficient acquisition document, it should be submitted with the application.
The following should be attached to the application:
Information from the Swedish Tax Agency showing who has been the taxed owner of the property during the ten years immediately preceding the year of application, such as a certificate or a copy of the tax assessment decision. The information can be ordered from fastighetstaxering@skatteverket.se. Specify to the Tax Agency that the information is intended for a registration meeting.
Information about taxed owner is confidential according to the Swedish Tax Agency and is not disclosed to anyone other than the taxed owner to whom the decision applies. An applicant who is not the taxed owner or has not been for all ten years can, in the application, request Lantmäteriet to obtain the information. Please include this request in the application.
Other written material or investigation that substantiates the alleged acquisition or the statement about the acquisition. For example, a list of names and contact information for individuals who may have information about the property's acquisition and a description of how they may possess information.
Once the application is received
If Lantmäteriet deems that there are grounds to hold a registration meeting, a date for the meeting is determined. The meeting is then announced through advertisements in local newspapers and in the Official Gazette. The applicant and others who may have information in the matter are then invited to the meeting.
After the meeting
After the meeting, a protocol is drawn up of what was discussed before, during, and after the meeting. The day after the protocol is completed, a registration case is registered with the protocol as the acquisition document. The registration case is then processed in order. The applicant is then notified in writing whether registration has been granted or not.
Ownership Investigation
Ownership investigation can be an alternative to a registration meeting. An ownership investigation is a procedure handled by Lantmäteriet. It is suitable if the conditions on the ground need to be examined to determine the rightful owner or if the issue is related to another ongoing cadastral procedure. The procedure can involve a single property or a larger group of properties where ownership is unclear or the owners do not have registration. The goal of the procedure is to determine who the rightful owners of the properties are so that they can be registered.
If the issue is not related to an ongoing cadastral procedure, it is the County Administrative Board in the county where the properties are located that decides whether an ownership investigation can be initiated. In such cases, you should not apply to Lantmäteriet. If the investigation is allowed to proceed, the County Administrative Board will hand it over to Lantmäteriet for processing.